Setting up invoices; An invoice can be drawn up in many different ways. Entrepreneurs can use Word, Excel or an invoicing system. The use of Word and/or Excel is strongly discouraged as it is very error-prone. In addition, invoices must comply to certain mandatory aspects from the Dutch tax authorities. Curious to know which aspects are mandatory? Then continue reading!

Mandatory aspects of an invoice

An invoice must comply to certain mandatory aspects. You can find all the mandatory aspects on the website of the Dutch tax authorities. Curious? Click here or see the list below. If the requirements of the tax authorities are not met, a penalty with a maximum of € 5.278,- can be imposed. This is something no-one would want! That is why it is really important to properly prepare each invoice. By using an invoicing system, you will get a professional invoice in just a few clicks.

Setting up invoices

Invoice requirements

  • The name and address of the supplier

  • The VAT identification number of the supplier

  • Your name and address

  • The invoice number

  • The invoice date

  • The date on which the goods or services were supplied

  • The quantity and type of goods supplied

  • The nature and type of services supplied

  • The price per piece or unit, excluding VAT

  • Any reduction that are not included in the price

  • The VAT tariff that has been applied

  • The cost (the price excluding VAT)

  • In case of advance payment: the date of payment, if this is different from the invoice date

  • The amount of VAT

Invoicing system

An invoicing system is a system that makes professional invoices for you. With a few clicks you can set up an invoice that meets all the requirements of the tax authorities. You can usually send your invoices directly to your customers. This way you save paper and money because you will not have to print out the invoices or buy stamps. TheNextInvoice is an example of such an invoicing system.

Setting up invoices

Benefits of TheNextInvoice

  • Fast and professional – Send invoices to your customers within one minute and without errors

  • Get paid faster – Easily manage your debtors, send reminders and have them pay via iDeal, Credit Card, PayPal, etc.

  • Save money – Direct link with your accounting package, less manual work and fewer mistakes

  • Link with accounting packages such as Yuki, Exact Online and Twinfield

  • Periodical and normal invoicing in one system

  • Multiple profiles

  • Invoicing directly from your POS system (Lightspeed)